Guidelines for Foreign and Adjunct Lecturers

Guidelines for Foreign and Adjunct Lecturers

These guidelines comprise TWO sections: academic guidelines and regulations.

Academic guidelines

1. TQF 3 and TQF 5

TQF 3 (Course Specifications) must be submitted online 1 month before the term begins, and TQF 5 (Course Report) must be submitted online 1 month after the term ends. The online submissions must be converted to PDF file, and e-mailed to the program chair.

NB: TQF 3 Section 5 must include the following ethical points:

1. Integrity/Honesty (2%) 2. Punctuality (2%) 3. Code of conduct and dress code (1%) 4. Participation (2.5%) 5. Proper use of language including courtesy and appropriateness (2.5%).

Students must be informed of these points on the first day of class. On the first day of class, all lecturers must explain Section 5 to students taking the course of the requirements and grade breakdown including due dates/deadlines.

Student will receive a failing grade E for the course under the following conditions:
1. The total score is below a D grade.
2. Class attendance falls below 80% (students can only miss 3 classes).
3. Cheating on any assignments especially the midterm and final examination
4. Plagiarism (copying other people’s work without crediting the source or copying a chunk of text and presenting it as your own work) on any paper, projects and coursework

2. Exam verification

There are four meetings for exam verification. The department decides which courses will be verified. Only 25% of all courses offered in a given semester will be selected.
At the 1st meeting, the department reviews course objectives, content, and assessment to see whether they comply with those learning outcomes specified in TQF2 (Program specifications).

At the 2nd meeting, midterm exam, quizzes and grading rubrics will be assessed for validity and reliability. The lecturer must complete a grade review form as well which shows samples of exams, tests, homework or assignments.

At the 3rd meeting, the final exam will be assessed. If your exam does not cover all 5 expected learning outcomes, it must be revised according to the committee’s comments.

At the 4th meeting, the department reviews the grades to see whether they are equally distributed. Grades will be reviewed by the executive board at a faculty meeting before being made official.

Once the grades are reviewed, the lecturer will enter the grades into the system after the executive board approve them at the faculty meeting. Three copies of official grade submissions must be printed out and signed. Then, submit the forms to the program chair/ head of the department.

2.1 Exams: The lecturer must notify the students that they must have at least 80% of class attendance to be able to take the final exam, otherwise they will get an E grade. For classes that are split, the two or more classes are to take the exams together at the same time; therefore, lecturers with split classes will have to request a large classroom when it comes to exam day. Otherwise, two sets of exams must be written.

NB: Exams are produced at the faculty’s copy center. The course lecturer submits a request form and the exam is to be photocopied at Room 217 at least one week prior to the exam date.

2.2 Exam reviews: Prior to all mid-term and final tests, lecturers must carry out substantial reviews of all relevant subject areas. This may be done in a classroom session or on Facebook/social media-but lecturers should ensure all students have required access.

2.3 Grading: Grades must be distributed fairly and evenly. The lecturers must inform students which rubric they use for a given course and provide justification for their choice of rubric. Note that “I” grades must not be given. The grading system can be as follows:

Formula 1 (Program Rubric)

GradeRubric scoreMeaningValue
A90-100Excellent4.0
B+85-89Very good3.5
B80-84Good3.0
C+75-79Fairly good2.5
C70-74Fair2.0
D+65-69Poor1.5
D60-64Very poor1.0
E0-59Fail0.0

Formula 2 (University Rubric)

GradeRubric ScoreMeaningValue
A80-100Excellent4.0
B+75-79Very good3.5
B70-74Good3.0
C+65-69Fairly good2.5
C60-64Fair2.0
D+55-59Poor1.5
D50-54Very Poor1.0
E0-49Fail0.0

2.4 Exam invigilation: During the exam, you must not leave the room. If students are caught cheating, they must stop writing the exam, and will be penalized with an E grade.

2.5 Plagiarism: Under the university’s policies, students must not copy other people’s works. If they are relying on outside sources, they must cite those sources and either enclose a direct quote in quotation marks or paraphrase in their own words. If students are caught plagiarising, they will receive a 0 mark for that project or paper.

NB: After the exam, the lecturers can allow the students to look at their exam paper but the students are not permitted to bring them outside the classroom or take a photo.

3. Guest speakers

The course lecturer can invite guest speakers up to 2 times per semester under the condition that there must be at least 20 undergraduate students enrolled in the class. The lecturer must inform the head of the department prior to TQF3 submission.

4. Class cancellation

Lecturers are not allowed to cancel a class. If this is unavoidable, a notice of absence including the date of a makeup class must be submitted to the head of the department and the dean of the Faculty of Humanities.

5. Teaching materials/textbooks

There must be teaching materials- main textbook and/or suggested books and other references for each course. If the course consists of several sections, the same textbook/ teaching materials must be used. In case of using textbooks with copyright, it is forbidden to make a photocopy of the whole book.

If some teaching materials need to be photocopied, lecturers have to submit a request form and the materials are to be photocopied at Room 217 at least one week prior to the class. The lecturer must pick photocopies up by themselves. All costs for photocopying done in Room 217 will be incurred by the faculty and students are not to be charged for them.

In the case where a textbook is to be used for the entire semester, the students are required to purchase the book.

6. Verification of the student’s list

The student’s list in roster 7/1 will be given to the lecturer the first day of class by the department secretary. The lecturer must verify whether there are students who are not on the list. After the modification period, the lecturer will be given another student’s list in roster 7/2. The lecturer must check the list again to see that all students are properly enrolled. Please notify Mrs. Pairat Maikaew at Room 217 promptly if any names are missing.

7. First class protocol

Notify the students of your office hours. (Refer to the Regulations section below for more detail). They will use these office hours to meet with you with questions and assistance.

The first class of each course must include the information stated above and the following information below. The lecturers must clearly explain to the students about the regulations that they will be graded on. The students will be graded on:

1. Integrity/Honesty 2%
2. Punctuality 2%
3. Code of conduct and dress code 1%
4. Participation 2.5%
5. Proper use of language including courtesy and appropriateness 2.5%

In addition, on the first day of the class, all lecturers must explain the course requirements and grade breakdown including due dates/deadlines.

Students will receive a failing E grade for the course under the following conditions:

1. The total score is below a D grade.
2. Class attendance falls below 80% (students can only miss 3 classes).
3. Cheating on any assignments especially the midterm and final examination.
4. Plagiarism (copying other people’s work without crediting the source or copying a chunk of text and presenting it as your own work) on any paper, projects and coursework.

The rubric for the course, assignments, quiz, tests, and exams are to be announced as part of the first day’s informational session. The lecturer must explain to the students how the program or university rubric (Formula 1 or 2) will be used during the course.

8. Grading protocol

Midterm scores are to be announced to the students by the lecturer within two weeks after the exam. Lecturers are to give the students a chart or list of their total scores indicating their current grades for each of their assignments, tasks, quizzes, and the midterm before the final exam.

Midterm and final exam drafts are to be submitted to the program chair two weeks before the exam week. The program chair will return the drafts to the lecturers approximately one week before the exam week.
Before grades are submitted online, a grade review meeting will be held; the date of the meeting will be confirmed by email or message shortly after the final exam week.

9. Students’ evaluations

The lecturers are to explain to the students about how to constructively assess their lecturers at the end of the course. Lecturers are to explain to the students that they are to make comments on how they feel the classes would have been more effective (Either by a different approach and/or additional/different materials) from a student’s point of view due to their individual learning preferences and styles.

Regulations

1. Probation Period

All new employees have a SIX months period of probation. During the probation period, Program Chair and fellow lecturers will come and observe your class unannounced to ensure a quality standard of education is being met and to ensure that students are acting appropriately. In the case in which the employee is found to be unsuitable for the position, the probation period will be terminated.

2. Working Hours

In addition to teaching, all new employees are required to maintain regular office hours. It is expected that each probationer will hold a minimum of EIGHT office hours per week. During a regular work week, 2 four-hour blocks are to be dedicated to office hours. Specifically, one of those four-hour blocks of office hours must be on a Wednesday because attendance at department meeting may be mandatory and your office hours count in this circumstance. On Wednesdays, hours could be either from 8-12pm or 12:30-4:30pm. The second day can be at the lecturer’s convenience but at a set schedule.

All foreign lecturers are required to deliver an Academic Preparation Course as part of the curriculum as well as an English Preparation Course arranged by the faculty for the freshmen during the last two weeks of July to the beginning of August.

3. Lecturer requirements

3.1 Professional Development

All lecturers must attend professional development at least once a year; for example, attending or presenting at a conference. The faculty will compensate any expenses incurred at a maximum of 5,000 baht.

It should be made absolutely clear to all probationers that they are not eligible for claiming any refund on their professional development, be it training, attending conferences, field trips, and so on.

Lecturers are expected to apply for a grant from the faculty or university in order to do one or two research papers throughout each academic year.

Further, lecturers appointed by the graduate school must conduct research and publish once a year in order to be eligible to teach graduate courses.

3.2 Evaluation of Lecturers

The key performance indicator (KPI) is a very important part of the academic requirements of all lecturers. There are a certain number of events that lecturers must attend during the academic year between 1 October – 31 May. These include, but are not limited to, attending meetings, going to workshops, completing certain projects, and so on. Lecturers are responsible for collecting evidence in order to ensure they get credit towards their KPI. It is necessary for lecturers to read the KPI requirements carefully in order to ensure that they maximize their KPI requirements.

Program Chair and fellow lecturers will come and observe your class unannounced to ensure a quality standard of education is being met and to ensure that students are acting appropriately.

3.3 New Lecturer protocol

New lecturers are to submit all exams and assignments for review for the first year of lecturing. This means for the first two semesters, lecturers are required to submit a copy of the assignments and exams to their director during the course.

4. Community service

You are expected to support your colleagues as well as graduate students by providing proofreading services and any help needed at international conferences.

5. Loans

Probationary employees are not able to borrow money from the faculty under any circumstances.

6. Leave of Absence

All employees on probation MUST strictly follow Srinakharinwirot University’s calendar for working days as well as annual holidays specified in item 2, pages 127-131 of the university’s regulations and procedures for officers from August 27, 2002. Compliance with rules of sick leave or official leave taken for treatment of illness is required as follows.

6.1 All employees on probation must submit a sick leave form to a superior as per the seniority until it reaches the person with the authority to give permission before or on the day of the leave. Except the case of necessity, the sick leave form may be submitted on the first day of returning to work. If symptoms are severe and the leave taker is unable to sign the sick leave form, another person may submit the sick leave form on behalf of the leave taker. However, as soon as the leave taker is able to do it, the leave taker is to submit the sick leave form immediately.

6.2 A sick leave form together with a medical certificate issued by a registered person who holds a medicine practitioner profession license are required for sick leave of 3 days or more.

7. Contract renewal

Upon the completion of a one-year contract, the employee will receive a one-month bonus. The contract can be renewed for either one or two years. You must notify the faculty as to whether you prefer a one-year or a two-year contract. Under a two-year contract you will receive the bonus at the end of the second year and you will be eligible to get a promotion subject to your KPI ranging from 90-100 (excellent). You must complete a KPI form with an attachment of evidence, and your performance will be evaluated by a committee.

8. Work permit and Visa

The work permit fee will be reimbursed by the faculty. Please keep the receipt and take it to the finance department Room 214/1. Visa fees will not be reimbursed.

9. Insurance

9.1 Social insurance

Within 30 days after signing the contract, you must complete the social insurance form and select the hospital convenient to you with the HR division at Room 217. A health insurance card will be issued 3 months after the application. Around 750 baht will be deducted monthly from your salary.

9.2 Accident insurance

An accident insurance card will be issued after 6 months. This is provided by the university.

10. Professionalism

Lecturers are expected to wear proper attire to work. They must eat outside of the classroom and must maintain professionalism at all time.